Free tool
What does manual admin cost your business?
Put in how many people spend time retyping, chasing and copying between systems, and roughly how long. See what it costs a year, and how quickly automating part of it would pay for itself.
- Hours a year on this work
- 1,104 h
- What it costs you a year
- £27,600
- Saved a year at 40%
- £11,040
- Payback on a £4,500 pilot
- 8 months
Based on 46 working weeks a year. Payback counts the £4,500 pilot (the £1,500 audit is credited against it) and £350 a month support, ex VAT. Your own estimates in, an estimate out — the audit replaces them with measured numbers.
That's £27,600 a year spent on typing and chasing.
The £1,500 AI Workflow Audit measures where those hours really go and prices the first fix. If you go ahead, the fee comes off the pilot.
See the AI Workflow AuditFrequently asked questions
- What counts as manual admin?
- Any time spent moving information from one place to another by hand: typing invoices or receipts into the accounts, copying timesheets into payroll, chasing people for paperwork, building the same report from the same spreadsheets every week, or searching old emails for what was agreed.
- How much of it can AI really take off us?
- It depends on the job, which is why the calculator lets you choose. Work that follows the same pattern every time — reading documents, re-keying figures, drafting routine replies — usually goes furthest. Judgement calls stay with your team. The AI Workflow Audit measures it properly for your business.
- What does the payback include?
- The cost of a one-workflow pilot (from £4,500, with the £1,500 audit fee credited against it) and £350 a month support, ex VAT. AI model and software subscription costs, billed at cost, are usually small next to the hours saved but aren't included.
- What if the payback says it's not worth it?
- Then don't do it for that job. That is a real answer, and we would tell you the same on a call. There is often a bigger job somewhere else in the business worth looking at first.