Groundworks contractor software from tender to final valuation
Groundworks contractor software brings the pricing, the gangs, the plant and the paperwork of a groundworks business into one system. VALEGRID FLOW prices groundworks tenders with Flow, its AI estimator, from the specification and drawings using your own rates, turns the won tender into a live project, and then runs the site: QR clock-in by area, site diaries with photos, RAMS and plant records, CIS payroll and valuations from one approved timesheet.
Groundworks estimating with an AI estimator
Foundations, slabs, drainage, kerbs and external works priced section by section from your rate library, with preliminaries, overheads and profit kept as separate lines. Flow writes down every assumption and exclusion — the unknowns in the ground included — so the quotation says what is and isn't in the price. Draw the drainage layout in Flow's own drawing tool and it works out the run lengths, falls, chambers, soakaways, septic tanks and treatment plants, bedding and excavation from what you drew; quantities on an uploaded PDF still come from you or are recorded as assumptions.
Every gang, every area, every hour
Workers scan a QR poster at the cabin to clock in with GPS, price-work gangs sign in by name with no app, and every hour books against the area it was spent on. The live budget shows which part of the job is eating the margin.
Site diaries that hold up in a dispute
Daily diaries record who was on site, deliveries, visits, delays and weather, with timestamped photos and a PDF export — the evidence trail when ground conditions or a late design change cost you days.
Plant, RAMS and compliance in one place
Excavators, dumpers and rollers sit on the fleet register with inspection dates flagged, RAMS for each phase of the job are built from your own templates and issued as PDFs, and CSCS cards and plant tickets warn before they expire.
How it works
- 1
Price the tender
Upload the spec and drawings, or draw your own plan in Flow. Flow sets out the scope and prices it from your rates, and you approve each stage.
- 2
Turn the win into a job
One step makes the tender a live project with its areas and budgets, ready for the gangs.
- 3
Run and bill it
Gangs clock in by area, diaries fill in as the week goes, and payroll with CIS, valuations and invoices come from the approved hours.
Frequently asked questions
- What is the best software for a UK groundworks contractor?
- It depends on what you need it to do. If you price tenders and then run your own gangs, Valegrid Flow covers both: AI-assisted estimating from the spec, RAMS from templates, QR clock-in, plant tracking, site diaries, CIS payroll and valuations from timesheets, built by a working UK subcontractor.
- Can it handle price-work gangs as well as day-rate workers?
- Yes. Price-work gangs sign in by name at the gate without installing an app, and day-rate or hourly workers clock in by QR. Both feed the same site register and timesheets.
- Does it work with main contractors who also use Flow?
- Yes. Project Sync links your account with a main contractor's for a project, so approved hours, sites and areas pass between the two companies without re-keying, at the rate agreed on the link.
- How much does Valegrid Flow cost for groundworkers?
- From £29 a month for a sole trader, £149 for small crews with CIS payroll, and £499 for contractors up to 50 workers. AI credits are included each month, with top-ups in the app, and every plan starts with a 14-day free trial.
The rest of VALEGRID FLOW
Run your groundworks firm in one app
Price it, win it, run it — tenders, gangs, plant and payroll together. From £29 per month, with a 14-day free trial.
Last updated: 20 October 2026